SIGN THE PARTIAL LOAD REGISTRY (2025-2026)

What is the Partial-Load Registry?

This Registry was something that we won in our 2017 strike. Every college in Ontario will need to take this into account when hiring Partial-Load faculty, beginning in Fall 2018. The Partial-Load Registry strengthens job security and seniority language for Partial-Load faculty. The Collective Agreement allows individuals to “register their interest in being employed as a partial-load employee in the following calendar year”.

What does the Partial-Load Registry do?

The Registry requires hiring managers to take into account a number of criteria when hiring Partial-Load faculty. These criteria include your length of service, the courses you have taught, and other eligibility criteria.

In short, how does the Registry work?

Based on Local 560’s understanding of the Collective Agreement:

  • The College must first determine a “need to hire a partial-load employee” to teach a specific course;
  • You must be on the Registry (see below);
  • You must have previously taught the course in the department/school that is now offering the course;
  • You must be either currently employed by the College or must have been recently employed “as a partial-load employee for at least eight (8) months of service as defined in 26.10 C within the last four (4) academic years”;
  • You must have the most service of all other faculty who meet the above criteria
  • The assignment of the course must not cause you to exceed 12 Teaching Contact Hours per week (the maximum for Partial-Load employees);
  • “The offer of partial-load employment is conditional on the college subsequently determining there is sufficient enrolment to warrant the assignment being offered”.

How far back does the list go of taught courses for which I am eligible for priority hiring?

There is currently no limitation in the Collective Agreement: it should go back to when you were first hired.  Our understanding of the Collective Agreement is the courses that you taught as part-time, partial-load, or sessional should all be treated as your teaching experience for the purpose of your seniority rights. We understand, however, that the College will only look at courses taught on or after December 20th, 2017 to add them to the registry automatically according to Article 26.10 D.  The Collective Agreement does state you are able to provide evidence of courses taught earlier than December 20th, 2017 to the College in order for those to be added to the registry.

How do I get on the Partial-Load Registry?

You must register your interest for Partial-Load teaching contracts by signing up on the Partial-Load Registry. You must do this every year by April 30th for the following academic year. This means that you would need to sign the Partial-Load Registry by April 30th 2024 in order for the Registry to be used to determine course assignments based on seniority from September 2024 to August 2025. 

You can register for the 2025/2026 Partial Load Registry here. 

Where can I get records of courses taught, contracts, and amount of service?

Ask your manager to provide this to you, or contact Human Resources.

You can also access your current service credits here.

A course that I taught is no longer offered. What now?

Sometimes courses are discontinued. In other cases, however, courses are reworked or simply renamed. At present, Local 560 has identified the following as courses that we believe should be considered equivalent for the purposes of the Registry:

  • EAC 150, now COM 101
  • QNM 106, now MBF 100 and MBF 101

Local 560 believes that someone who has taught EAC 150 should be eligible for hiring priority for COM 101, subject to the additional criteria in the Collective Agreement.

Similarly, Local 560 believes that someone who has taught QNM 106 should be eligible for hiring priority for either or both of MBF 100 and MBF 101, subject to the additional criteria in the Collective Agreement.

I think the College may have violated my rights. What do I do?

Your best first step would be for you to request from your supervisor the information that would permit you to determine whether your rights have been violated.

Start by making a list of all the courses that you have ever taught in your school/department, then meet with your supervisor and request a copy of the following (feel free to copy and paste the following list into a written request):

  1. Confirmation of whether Seneca College deems you as included on the Partial-Load Registry;
  2. Confirmation of whether you have met the minimum requirements outlined in the Collective Agreement to be eligible for priority in hiring;
  3. A record of your teaching experience, including total months of service according to Article 26.10 C;
  4. A list of all faculty who have been offered Partial-Load contracts that include any of the courses that you have previously taught in the school/department; and
  5. A list of the total service of all of those faculty members.

You would need this information to determine whether your rights have been violated, and whether you are therefore in a position to assert those rights through a grievance.  Your supervisor must have access to this information, to apply the Collective Agreement properly, so if your supervisor is unwilling or unable to provide this information to you, please inform us.